Terms & Conditions

The Treebank call out (Treebank) is led by Situations Trust. Situations is responsible for maintaining this website (www.treebank.online), the project mailing list, and for communicating with people who have signed up for the project email newsletter and future communications.

This statement applies to:

Situations Trust, registered charity in England and Wales number 1147019

In this statement references to Situations Trust or to “we” or “us” are to Situations Trust of or the Treebank project. References to “you” or “your” are to users of this site and our other services, as applicable.

This statement is concerned with how we collect information, what we do with it and what controls you have. This is in connection with this website, Treebank project social media pages and emails which we send to Treebank project contributors and supporters.

How will we use your personal data?

Personal data submitted on this website will be used for the purposes specified in this privacy policy or in relevant parts of the website.

If you have already supplied us with personal information, you can change your instructions at any time by contacting Situations Trust at info@situations.org.uk or by phone 01179304282

We may use your personal information to:

and for any other purposes which you agree.

Feel free to tell us using the contact information above, at any time, if you do or do not wish to receive certain types of communications.

By providing your personal data via this website you giving permission for Situations Trust to send you updates and notifications to do with the Treebank project only. You will not be subscribed to newsletter or direct marketing mailing lists for Situations Trust or any of the other organisations involved in the Treebank project unless you have separately requested such updates.

We will never give, sell or rent your personal data to other organisations. Every user has the opportunity to opt out of our e-newsletters/blog updates by selecting the ‘unsubscribe’ option on the communication received or contacting Situations Trust.

Where do we store your information?

Information which you submit to us is sent to computers located in the United Kingdom. This is necessary in order to process the information and to send you the information you have requested. Information submitted by you may be transferred by us to our other offices and other reputable third party organisations as referred to in this policy.

Information for users aged under 18 and parents/guardians

If you are aged under 18, please ensure you obtain your parent/guardian’s consent before sending any personal information to this website. As parents or guardians, we encourage you to be aware of the activities in which your children are participating, both offline and online. We suggest that you discourage your child from providing any information without your consent.

Access to your own information

You can contact us anytime by email or telephone to change or update your details. You can obtain a copy of your record (this is known as subject access request). Please note that we reserve the right to charge a fee for any such request. Such requests should be made to Situations Trust, 133 Cumberland Road, Bristol, BS1 6UX.

If you have any problems or queries about your data please contact Situations Trust on 01179304282 or in writing to info@situations.org.uk

Cookies and how they benefit you

Our website uses cookies, as almost all website do, to help provide you with the best experience we can. Cookies are small text files that are placed on your computer or mobile phone when you browse website

Our cookies help us:

We do not use cookies to:

You can learn more about all the cookies we use below

Granting us permission to use cookies

If the settings on your software that you are using to view this website (your browser) are adjusted to accept cookies we take this, and your continued use of our website, to mean that you are fine with this. Should you wish to remove or not use cookies from our site you can learn how to do this below, however doing so will likely mean that our site will not work as you would expect.

More about our cookies

Website Function Cookies

Our own cookies

We use cookies to make our website work including:

There is no way to prevent these cookies being set other than to not use our site.

Third party functions

Our site, like most websites, includes functionality provided by third parties. A common example is an embedded YouTube video. Our site may include the following third part functions which use cookies:


Disabling these cookies will likely break the functions offered by these third parties

Social website cookies

So you can easily “Like” or “Share” our content on social network sites, we may have sharing buttons on our site.

The privacy implications on this will vary from social network to social network and will be dependent on the privacy settings you have chosen on these networks.

Site improvement cookies

We may test new designs or site features on our site. We may do this by showing slightly different versions of our website to different people and anonymously monitoring how our site visitors respond to these different versions. Ultimately this helps us to offer you a better website experience.

Anonymous visitor statistics cookies

We use cookies to compile visitor statistics such as how many people have visited our website, what type of technology they are using (e.g. Mac or Windows which helps to identify when our site isn’t working as it should for particular technologies), how long they spend on the site, what page they look at etc. This helps us to continuously improve our website. These analytics programs also tell us if, on an anonymous basis, how people reached this site (e.g. from a search engine) and whether they have been here before helping us to put more money into developing our services for you instead of marketing spend. Our site uses the following analytics programmes:

Google Analytics

Turning Cookies Off

You can usually switch cookies off by adjusting your browser settings to stop it from accepting cookies. Doing so however will likely limit the functionality of ours and a large proportion of the world’s website as cookies are a standard part of most modern websites.

It may be that your concerns around cookies relate to so called “spyware”. Rather than switching off cookies in your browser you may find that anti-spyware software achieves the same objective by automatically deleting cookies considered to be invasive.

Links to third party websites

Our website contains hyperlinks to other websites. This information is supplied in good faith, in case it is of interest, or use, to our website users. We are not responsible for the content or functionality of any of these external websites – but please let us know if a link is not working (use the ‘Contact us’ link which can be found top right of every webpage). Visitors to our website should be aware of the following:

If an external website requests personal information from you (e.g. in connection with an order for goods or services), this information is supplied to, stored and used by the company concerned – it is not covered by our Data Protection Notice. It is good practice to read the privacy policy of any website at which you are considering registering any personal information.

In purchasing goods or services from any of the partners to which this sites links, you are forming a contract with the company(s) concerned (agreeing to their terms and conditions), not Situations Trust or the Treebank project.

Using our social media pages (i.e. Situations or Treebank project pages on websites like Facebook, Twitter and YouTube)

Whilst this statement covers our privacy practices and how we will use any data collected from our website and social media pages, it doesn’t cover how providers of social media website will use your information. You should read the social media site’s privacy policies before adding any content to our social media pages. Make use of the social media site privacy settings and reporting mechanisms to control the way that your information is handled.

Posting content on our website and social media pages.

Remember that the internet provides instant worldwide access. Any information that you provide will be just that – worldwide instantly!

Please don’t provide information about yourself or other people unless you’re sure you and they are happy to have it made public. In particular, don’t provide any information about others without their consent where that information might identify them, such as:-

Under no circumstances make public other peoples’ home address, email addresses or contact numbers.


We have security measures in place to attempt to protect against the loss, misuse and alteration of personal data under our control. Whilst we can’t ensure or guarantee that loss, misuse or alteration of data won’t occur, we’ll do our best to try to prevent this.

Unfortunately, the transmission of data across the internet isn’t completely secure and whilst we do our best to try to protect the security of your information we can’t ensure or guarantee that loss, misuse or alteration of data won’t occur whilst you or we are transferring this data.

Notification of change of Privacy Policy

We reserve the right to amend this Privacy Policy at any time. Notice of any change will be posted on our website and will be deemed effective on publication. Your continued use of any of our website after changes are posted constitutes your acceptance of these Terms and Conditions.

Your acceptance of this statement

By using our sites or social media pages, you consent to our collection and use of information in accordance with this statement. If you don’t agree to this statement, please don’t use our sites or social media pages.

This Privacy and Cookie Statement was last updated: March 2016